Team
DN
Dylan Nguyen
Service Delivery Manager
TH
Theo Hidajat
Service Desk Technician
Daily 2
MON
TUE
WED
THU
FRI
Refill water dispenser TH
Toilet maintenance DN
Monthly 3
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Dump Run / Recycling in office DN
Record Electricity Metre DN
Book in End of Month Lunch DN
Quarterly / Yearly 4
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
Order kitchen & toiletries DN (Jan, Apr, Jul, Oct)
Order office equipment, furniture, stationery & printers DN (Jan, Apr, Jul, Oct)
Carpet cleaning DN (Jan & Jul)
Aircon cleaning DN (Jan & Jul)
Task Reference
| Frequency | When | Task | Owner | Notes |
|---|---|---|---|---|
| Daily | Mon – Fri | Refill water dispenser | Theo | Check and refill water dispenser each morning. Replace bottle when empty. |
| Daily | Mon – Fri | Toilet maintenance | Dylan | Check cleanliness, supplies (soap, paper), and report any maintenance issues. |
| Monthly | 15th | Dump Run / Recycling in office | Dylan | Mid-month — clear general waste and recycling. Arrange dump run for bulk items and dispose of any old equipment or consumables. |
| Monthly | 26th | Record Electricity Metre | Dylan | Last week of the month — record metre reading and compare against previous month. Flag any unusual usage to CEO. |
| Monthly | 26th | Book in End of Month Lunch | Dylan | Last week of the month — arrange and book the end of month team lunch. Confirm venue, dietary requirements, and headcount. |
| Quarterly / Yearly | Jan / Apr / Jul / Oct | Order kitchen & toiletries | Dylan | Audit kitchen and bathroom supplies and place restocking order for the quarter ahead. |
| Quarterly / Yearly | Jan / Apr / Jul / Oct | Order office equipment, furniture, stationery & printers | Dylan | Review office equipment needs. Order consumables (toner, paper) and any approved furniture or hardware. |
| Quarterly / Yearly | Jan / Jul | Carpet cleaning | Dylan | January and July — book professional carpet cleaning service. Coordinate with team to minimise disruption. |
| Quarterly / Yearly | Jan / Jul | Aircon cleaning | Dylan | January and July — book licensed HVAC technician to service and clean all air conditioning units in the office. |